Fundraiser & Ticketed Event Planner — Know how many tickets you need to sell before you book the venue.
Ticket sales and sponsors against the venue, performers, sound and food — the break-even in tickets, the shortfall or surplus, and every booking and the night itself on one timeline.
- Free to start
- No sign-up to try
- Plan together
Everything in one plan
The ticket math, the sponsors, the vendors and the run of the night usually live in four places. Here they’re one.
Includes a guest list with RSVPs, a break-even price per ticket and an event schedule.
Idea board
Collect the ideas that close the gap.
A local quartet instead of a headliner, a raffle at the interval, a brewery to sponsor the bar, a food truck outside. Keep each with a photo, a price and a note, and pass on the ones that cost more than they raise.
“Asked whether they’d donate the kegs in exchange for the logo on the tickets.”An idea on the board of the “Benefit concert” example
- Acts, sponsors, raffles and food on one board
- Track each one: researching, contacted, shortlisted
- Pass on the ones that won’t work, without losing them
Idea board 1/2
Income & break-even
See the shortfall while there’s time to fix it.
Ticket income and other income against every cost — venue, performers, sound, lighting, food, insurance, security and promotion — so you know the shortfall before the night, and how many tickets cover it.
Sell 397 tickets to cover costs · 150 planned · $3,825 short — sell 247 moreThe “Benefit concert” example’s break-even
- Shortfall or surplus, updated as costs change
- Quoted, booked and done for every vendor
Income and break-even 1/2
The night & checklist
From sponsorship letters to settle-up.
Sponsorship outreach, ticket sales, compliance and donor disclosures, volunteers and cash controls — then the night itself, from load-in to doors, the show and the venue handoff.
2:00 PM Load-in and setup · 6:30 PM Doors open · 7:30 PM Show startsThe “Benefit concert” example’s night
- Every booking with the week to do it by
- Donor receipts and sponsor thank-yous after
The night, hour by hour 1/2
Recommendations
What raises money, and what quietly costs it.
Sponsor outreach ideas and tiers, auction and raffle items, what a benefit concert nets after venue, sound and talent, how many tickets clear break-even at each price — and local picks once you add your town. Open one and it answers for your plan, with its own numbers and dates.
What do benefit concerts typically go over budget on?A guide in the “Benefit concert” example’s recommendations
- Sponsors, raffles and ticket pricing
- Compliance: receipts and raffle rules
A guide, answered 2/2
About the Fundraiser & Ticketed Event Planner
Most event budgets only count what you spend. A fundraiser also earns — ticket sales, sponsorships, the bar, merch, donations, a raffle — and what matters is the gap between the two. This planner nets your income against your costs so the headline is the one number you care about: what is still left to cover before you break even.
Pick your event type — concert, gala, comedy, conference, festival, club night, community drive, or a sports tournament — and set how many tickets you expect to sell and at what price. The planner seeds the costs each kind of event actually has (venue, talent, sound and lighting, permits and music licensing, insurance, staffing, promotion, ticketing fees) and the income lines that offset them. Edit every line in place; save, share, and export to CSV or PDF.
What you can do
- Income nets against costs: ticket sales, sponsorships, bar, merch, donations
- "Net to cover" headline — your gap to break-even, hitting $0 when sales cover costs
- Eight event types — concert, gala, comedy, conference, festival, club, community, sports
- The costs people forget: permits and music licensing, insurance, ticketing fees
- Booking timeline, deposit/balance payment schedule, checklist, CSV and PDF export
Frequently asked questions
How do I know if my event will break even?
Enter the tickets you expect to sell and the average price, plus any sponsorships and other income. The planner nets that against your costs and shows a "net to cover" headline — when it reaches $0, projected income covers your costs. Raise the ticket count or price to watch the gap close.
How is this different from the party planner?
The party planner budgets a personal celebration — there is no revenue. This planner is for events that earn: it adds ticket sales and other income as offsetting lines and reports the net, so it fits fundraisers, benefit concerts, galas, and ticketed shows.
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Photos by Anthony DELANOIX and Luba Glazunova on Unsplash.