Most event budgets only count what you spend. A fundraiser also earns — ticket sales, sponsorships, the bar, merch, donations, a raffle — and what matters is the gap between the two. This planner nets your income against your costs so the headline is the one number you care about: what is still left to cover before you break even.
Pick your event type — concert, gala, comedy, conference, festival, club night, community drive, or a sports tournament — and set how many tickets you expect to sell and at what price. The planner seeds the costs each kind of event actually has (venue, talent, sound and lighting, permits and music licensing, insurance, staffing, promotion, ticketing fees) and the income lines that offset them. Edit every line in place; save, share, and export to CSV or PDF.
What you can do
- Income nets against costs: ticket sales, sponsorships, bar, merch, donations
- "Net to cover" headline — your gap to break-even, hitting $0 when sales cover costs
- Eight event types — concert, gala, comedy, conference, festival, club, community, sports
- The costs people forget: permits and music licensing, insurance, ticketing fees
- Booking timeline, deposit/balance payment schedule, checklist, CSV and PDF export
Frequently asked questions
How do I know if my event will break even?
Enter the tickets you expect to sell and the average price, plus any sponsorships and other income. The planner nets that against your costs and shows a "net to cover" headline — when it reaches $0, projected income covers your costs. Raise the ticket count or price to watch the gap close.
How is this different from the party planner?
The party planner budgets a personal celebration — there is no revenue. This planner is for events that earn: it adds ticket sales and other income as offsetting lines and reports the net, so it fits fundraisers, benefit concerts, galas, and ticketed shows.
Ready to plan?
The Fundraiser & Ticketed Event Planner runs entirely in your browser. Free, no sign-up required to use it.
Related calculators
Other tools that pair well with the Fundraiser & Ticketed Event Planner. They cross suites because life does.